| Any photocopiers made in the last five years are | | | | capabilities, this means documents scanned into the |
| extremely likely to operate using digital technology. | | | | device may be faxed directly, storing the data in the |
| Digital photocopiers work by using an integrated | | | | hard drive. Some photocopiers take this capability |
| scanner and laser printer to scan and then print | | | | even further, by being capable of sending a received |
| documents that need replicating. They incorporate a | | | | fax to the appropriate persons' email inbox directly |
| hard drive which stores any document scanned, | | | | instead of printing out a hard copy. |
| meaning that they can achieve far more than the old | | | | Workplaces where document management systems |
| analogue photocopiers, especially as many of these | | | | are used can take the capability of their photocopiers |
| machines can also fax, be networked and are internet | | | | even further. Documents can be scanned into the |
| connected. | | | | device and sent to the document management |
| One of the great advantages of using networked | | | | systems where they can be stored, sorted and easily |
| digital photocopiers is that hard copies of documents | | | | retrieved. The evolution of digital photocopiers has |
| can be scanned into device and forwarded to the | | | | played an integral part in document management and |
| appropriate department without the need of making | | | | archiving solutions. Without photocopiers having the |
| another hard copy. The documents are then stored | | | | ability to scan documents and be connected to office |
| electronically and changes made are tracked. | | | | networks, document management systems would |
| Employees can also scan copies of documents into | | | | have severe limitations. |
| the photocopier and send them directly to their | | | | There is no question capabilities of photocopiers are |
| computer, meaning any alterations needed before | | | | far greater now that they are digital and incorporate |
| printing can be done very easily. | | | | scanning, what needs consideration is whether |
| Documents can also be scanned into photocopiers | | | | businesses are using these capabilities efficiently. Using |
| and sent via email directly from the device, which | | | | photocopiers to their full potential can make a business |
| works by the photocopier linking up to an email server. | | | | much more efficient in terms of time wasted and can |
| With logins these emails can be sent from the user's | | | | save money on paper usage, but everyone in the |
| own email account, meaning that not only is the email | | | | workplace needs to be educated about using these |
| easily recognized by the person receiving it but is also | | | | machines and be aware that photocopiers can |
| stored in the users sent items. | | | | achieve far more than simply reproducing documents. |
| Many new photocopiers also incorporate faxing | | | | |
