| With all the technology now available, it can be difficult | | | | of sending information. Private email addresses, many |
| to know when to use which new advancements for | | | | times, look unprofessional due to the email address |
| different parts of doing business. This is especially true | | | | name or can get lost in the backlogs of emails or |
| when it comes to sending information and messages | | | | diverted to junk mail folders. Many companies still |
| through Internet fax or email. There are benefits to | | | | prefer using faxed documents because of their |
| both, as well as times when one is more appropriate | | | | professional quality, and having a document that looks |
| than the other. However, within business solutions and | | | | exactly like the original really helps. |
| dealings, using an internet fax is many times the right | | | | Sending large files through email can sometimes be a |
| choice. | | | | problem. Many times they will take forever to send or |
| First, an internet fax is similar to a traditional fax, | | | | time out before the files can be sent in their entirety. |
| except for the added convenience of doing everything | | | | This is another situation where faxing over the Internet |
| over the Internet, rather than on a physical fax | | | | is a better solution. You have a larger capacity when |
| machine. There are numerous internet fax companies | | | | faxing over the Internet than when sending an email |
| to choose from and each operates a little differently. | | | | because Internet fax does not fall under any caps put |
| Some will charge per page while others will charge per | | | | in place by email hosts. |
| minute. Many companies offer business accounts for | | | | Using an internet fax also means eliminating the need |
| corporations that will be sending numerous faxes | | | | for additional office equipment and phone numbers. |
| regularly. Pages to be faxed over the Internet can | | | | Fax machines can be large, bulky, need maintenance |
| either be uploaded to an online interface or sometimes | | | | and additional supplies. Faxing over the Internet |
| a fax driver is provided that will allow you to fax | | | | eliminates these additional office items and cuts costs |
| directly from within your document. The data output will | | | | for many businesses. So a company looking for an |
| look just as it does when a regular fax is sent, except | | | | alternative to email doesn't have to worry about |
| most likely with more clarity. | | | | increasing costs by using an Internet fax service. Also, |
| Another advantage is that it is a great way to send | | | | additional office phone lines are not needed. When |
| signed documents quickly. This can be especially | | | | signing up with a provider, a fax number is assigned to |
| important within business transactions when a signed | | | | each user. This means that any company will be able |
| document is required for legal purposes. Just as a | | | | to give that number out as their fax number, instead of |
| regular fax, the internet fax is considered a legitimate | | | | having to sign up with the local phone company and |
| form of a legal signature. With email it is possible that | | | | paying those additional charges. |
| the company on the other end may not be able to | | | | Because of bulk quantity fax packages that can be |
| open the attached documents. With different versions | | | | purchased, the cost of faxing is lowered further. |
| of software and proprietary document formats, this is | | | | Instead of the actual cost of paper and supplies that |
| a problem that can come up often in the business | | | | are needed to be used to fax, as well as the monthly |
| world. When faxing over the Internet, the company | | | | cost of the service number, an internet fax is sent |
| receiving them can still have them come out of their | | | | electronically, eliminating these items. There are |
| fax machine, but with more reassurance of its arrival. | | | | companies out there that offer free fax services for |
| Or if they too have an internet fax account, they can | | | | sending or receiving. Since businesses must pay for an |
| retrieve them from their account as well. | | | | additional phone line with traditional faxes, they must |
| Furthermore, since internet fax documents look like | | | | pay for its use regardless of actual faxes sent. |
| regular fax documents, it is a more professional way | | | | |
