| One of the first things to investigate when looking for | | | | to scan documents and send them to themselves |
| ways to reduce how much photocopiers can cost a | | | | electronically, meaning any draft changes being made |
| business is to find out the functionality of the | | | | may be done on their computer rather than on a hard |
| photocopiers used currently. New photocopiers often | | | | copy. Everybody in the work place should also take |
| incorporate printing, scanning, faxing and are internet | | | | responsibility for switching photocopiers off properly |
| connected if used correctly these multifunctional | | | | every night to save energy. A number of photocopiers |
| devices can save on the amount of photocopies and | | | | automatically switch into stand-by mode when not in |
| prints that are done and often cost less when | | | | use so energy can also be saved during the working |
| compared to running several devices separately. Once | | | | day, potentially reducing energy bill costs. |
| the capabilities of the current photocopiers have been | | | | A large number of photocopiers have a duplex |
| noted it will be much easier to work out which steps to | | | | function for double sided printing. This should be set to |
| reduce photocopying costs can be followed. | | | | default, greatly reducing the amount of paper used and |
| There are a number of tips that any business can | | | | thus reducing costs. Photocopiers made in the last five |
| follow, whether they own photocopiers that | | | | years are likely to incorporate printing, scanning, faxing |
| incorporate printing or separate devices. Making sure | | | | and photocopying in one machine, which means, |
| that everyone in the workplace only use photocopiers | | | | instead of making a photocopy, documents can be |
| or printers when necessary is very important. This | | | | scanned into photocopiers and sent via email or fax. |
| seems a very obvious tip, but wasteful photocopies | | | | There are many options available that can really help |
| are made frequently in most businesses and just | | | | to reduce the cost of photocopiers, but these will only |
| getting everyone in the workplace to think before they | | | | be effective if everyone in the workplace is educated |
| photocopy could make a substantial difference in cost. | | | | about how to use these devices properly. If all staff |
| Many new photocopiers could help with this as they | | | | are knowledgeable about how to use photocopiers in |
| can be networked, incorporating software to track any | | | | the most cost effective way then the total |
| printing done and allow quotas to be set. | | | | expenditure could be reduced by a large margin. |
| Numerous people use photocopiers to make a copy | | | | Businesses could also consider updating their |
| of a document they need to work on. Where possible | | | | photocopiers so that they include all the necessary |
| employees should be encouraged to use photocopiers | | | | functions to help reduce their running costs. |
