| How many times we feel that we have spent so | | | | stands for. |
| much time on doing simple things which are not so | | | | Good Secretaries and Junior Staff |
| much important. They are killing our time without we | | | | Good secretaries are always an asset to an office. If |
| realize that the time is running out, and we have not | | | | your secretary is as dependable as a screen saver, |
| accomplished any task for a day. Below are some of | | | | then half the battle is won. But on the other hand if |
| the things which will help us to save our time. | | | | your secretary is as feather brained as a hen, then |
| Photocopiers | | | | heaven help you! The advantage of having good |
| Often we tend to underestimate the importance of | | | | secretaries and junior staff is that you can delegate a |
| photocopiers in an office. Those machines just sit | | | | lot of things to them. |
| there and take copies of what is fed into them all day | | | | I told you earlier that it is not always necessary that |
| long. It does seem like a job which does not require | | | | you do everything by yourself. You should be able to |
| any brains. And that is why we do not give these | | | | delegate a lot of things, but first of course you have to |
| machines any credit. But once these machines fail, we | | | | be sure that the people you are delegating to do |
| understand their worth. Of course we can take multiple | | | | something are good enough. |
| prints using a printer, but cost wise and time wise a | | | | Once you are able to share your work load with |
| photocopier is much better. It is really faster than a | | | | someone, you will have at least one hand free, and I |
| printer and it costs nothing to take copies. | | | | am sure you will be able to put that hand to some |
| Efficient Filing Systems | | | | good use. |
| This had already been dealt with under office | | | | Now, over here I have just highlighted ten time savers. |
| organization, but I just want to add that a good system | | | | It would be a good idea for you to look around and |
| of filing definitely saves a lot of time. Being able to find | | | | identify things that could save your time. Answering |
| an important document or file should not be a matter | | | | machines for one save a lot of time. If you really are |
| of luck. There should be a proper place to keep the | | | | too busy to attend your calls, let the machine do the |
| files something which people call a cabinet. And the | | | | talking for you. |
| files should be kept in a proper order with easy to | | | | In this context I think it would be appropriate to talk |
| read and intelligible name tags and labels. And in the | | | | about one thing that most people often go wrong with |
| files, the documents should not be filed in a haphazard | | | | in their quest to save time, and that is trying to do two |
| order but should have an order that makes it easy to | | | | things at the same time. But that takes us to our next |
| locate a paper. | | | | chapter. |
| The same thing applies to the files you have on your | | | | From this article we learn how to overcome our |
| computer, you should name the files properly and not | | | | problems with the time savers, and how it is very |
| use abbreviation that could stand for anything. People | | | | important if we can delegate some of our works to |
| tend to try and save time by using abbreviations which | | | | other people, so our tasks will be completed on time. |
| sound quite ridiculous once they forget what it really | | | | |
