| Document management systems let businesses store | | | | Another document management product is DocuLex |
| and search digital documents, whether they are | | | | WebSearch. This system is a different in that it can |
| scanned images or MS Office documents, PDF files or | | | | automatically index all documents folder contents, |
| CAD drawings. Some have a web-based interface to | | | | similar to the way in which Google Desktop operates. |
| let you view files online, while others have an installed | | | | Networked users are able to search on values in |
| client application for better speed and functionality. All | | | | filenames, file properties or document contents. |
| of these solutions require a central database and | | | | Additionally, users can access files via a website ' a |
| storage server to hold the files and index information | | | | big advantage for remote workers operating outside |
| used for searching. | | | | the confines of the office building. |
| These document management systems require a few | | | | Web Hosted Document Management Solutions |
| days in planning, installation, configuring and training. This | | | | The choice in products to allow web access to |
| is definitely time well spent, ensuring that a correct and | | | | searchable document storage is wide.to give access |
| optimal implementation at the outset will revolutionise | | | | to documents via the Internet. A reasonably priced |
| the way in which any company works with its records. | | | | system is Ricoh's DocumentMall which is based on |
| This review highlights a range of proprietary document | | | | EMC Documentum's Enterprise Content Management |
| scanning and document management software, with | | | | platform. |
| key functions which they offer. | | | | Digitech PaperVision described above, also provides a |
| Systems to Store, Search and View Documents | | | | web interface with its document management server. |
| PaperVision by DigiTech and CompuThink's ViewWise | | | | This allows businesses to store its documents for |
| both provide fully featured, HIPAA-compliant (Health | | | | access online. But an alternative from the same stable |
| Insurance Portability and Accountability Act) document | | | | is to go for their ImageSilo dedicated hosted solution. |
| management systems. Both of these systems can | | | | ImageSilo has more features than Ricoh's |
| grow with company needs, and are affordable enough | | | | DocumentMall, and so the monthly cost is higher.. |
| for small businesses yet powerful enough for large | | | | DocuLex WebSearch has a small office (10 user) and |
| corporations too. Each offers some benefits that the | | | | unlimited user versions that provides web-based |
| other does not. | | | | access to documents using your in-house servers and |
| To take PaperVision first: this software suite includes a | | | | a Google Desktop style search interface. |
| customisable application for searching and viewing, as | | | | CompuThink ViewWise web clients are also available, |
| well as a web interface. PaperVision also has | | | | giving you full access to document management |
| workflow and report management modules which | | | | functions over the web. No hosted solution is available |
| boost any return on investment by allowing the | | | | for ViewWise. |
| automation of document processes and eliminating | | | | Batch-Scanning for Importing into a Document |
| pre-printed forms. | | | | Management System |
| A "lite" version called PaperVision XPress offers a | | | | SimpleIndex enable users to export files directly to the |
| similar search interface as PaperVision Enterprise, but | | | | PaperVision and ViewWise batch import format, by |
| comes in at a lower cost, without the extra scalability, | | | | means a 1-click scanning interface and powerful |
| security and options. | | | | dynamic Optical Character Recognition to these |
| The other fully featured in-house system featured | | | | systems. Meanwhile, Digitech PaperFlow is the |
| here is ViewWise. This system is unique in that it is | | | | recommended scanning interface for PaperVision. It |
| Java-based and can run on Windows/SQL Server as | | | | too has built-in exports ' but these also allow exports |
| well as Novell, UNIX and Linux operating systems and | | | | to almost any document management system, so it |
| Oracle database servers. ViewWise also has several | | | | can be used no matter which one you choose. |
| key differences in the layout of its user-interface that | | | | PaperFlow is more suitable for multi-user scanning and |
| many users prefer. This includes a folder view for | | | | indexing configurations, while SimpleIndex is better for |
| browsing documents. | | | | desktop or distributed capture scenarios. |
| For a simple, low cost scanning front end for these | | | | Systems for Use with Multifunctional Printers and |
| document storage and retrieval systems, an interesting | | | | Copiers |
| product is SimpleIndex ' which complements both. | | | | Amongst software designed for use with |
| SimpleIndex is designed to interface directly with both | | | | network-attached multifunctional printer and copiers |
| PaperVision and ViewWise, and so provides a simple, | | | | are DocuLex Goby and SimpleIndex., Additionally, the |
| low-cost automatic scanning front-end. | | | | all-embracing scanning and storage system INVU is a |
| In fact, SimpleIndex also includes its own low-cost | | | | simple to use document scanning, storage and retrieval |
| searching and viewing application that can be used for | | | | system preferred by many business equipment |
| basic document management tasks, and so | | | | owners looking to maximise their document handling |
| SimpleIndex can be used as a standalone document | | | | workflow efficiency. |
| management system, or added to allow the search | | | | The architecture of INVU software makes it a big hit |
| and viewing of documents on other workstations. | | | | with IT Managers. |
